Inaugural Board Meeting

FULL_BOARD agenda, packet, and logistics.

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When
Jan 15, 2026, 11:00 PM
Type
FULL_BOARD
Status
COMPLETED
Committee
Full Board
Packet
Board Packet — Inaugural Meeting (Jan 15, 2026)
Minutes
Minutes — Inaugural Board Meeting (Jan 15, 2026)

Open executive-session safeguards

Packet controls

Assembly safeguards

  • Packet publication emits PACKET_PUBLISHED.
  • Included documents are soft-locked during assembly.
  • Executive-session materials remain outside the main packet.

Agenda

  • 1. Call to Order and Establishment of QuorumBoard Chair calls the meeting to order and confirms quorum is present.5 min estimatedCOMPLETED
  • 2. Adoption of BylawsPresentation and vote on proposed bylaws for PROVENIQ Foundation, Inc.20 min estimatedCOMPLETED
  • 3. Election and Appointment of OfficersNomination and vote on initial Board officers: Chair, Vice Chair, Treasurer, Secretary.15 min estimatedCOMPLETED
  • 4. Adoption of Conflict of Interest PolicyReview and adoption of COI policy with annual disclosure requirement.15 min estimatedCOMPLETED
  • 5. Committee AppointmentsAppointment of standing committee members and designation of committee chairs.15 min estimatedCOMPLETED
  • 6. Board Portal and Technology OverviewCEO presentation on board portal capabilities, governance technology stack, and Pet Command ecosystem.20 min estimatedCOMPLETED
  • 7. Executive SessionDiscussion of CEO compensation and performance evaluation framework.30 min estimatedCOMPLETED
  • 8. Adjournment2 min estimatedCOMPLETED

Attendance

Terry Holliday — PRESENTMargaret Chen — PRESENTDavid Reeves — PRESENTPatricia Alvarez — PRESENTJames Whitaker — JOINED_LATEDr. Sarah Okonkwo — PRESENTRachel Nguyen — PRESENT

Motions

  • "Move to adopt the Bylaws of PROVENIQ Foundation, Inc. as presented." Moved by: Margaret Chen, Seconded by: David ReevesVOTED
  • "Move to appoint the slate of officers as nominated: Margaret Chen as Chair, David Reeves as Vice Chair, Patricia Alvarez as Treasurer, and James Whitaker as Secretary." Moved by: Margaret Chen, Seconded by: Dr. Sarah OkonkwoVOTED
  • "Move to adopt the Conflict of Interest Policy as presented." Moved by: Rachel Nguyen, Seconded by: Patricia AlvarezVOTED